SOP ID ▸ PPP-009 | Availability Report | v1.0
| Parent SOP | BMM-Fin-PPP v1.0 |
| Owner (R) | Property Manager |
| Accountable (A) | Regional Manager |
| Next Review | 2026-03-31 |
| Typical Duration | ≤ 5 min |
| Related WIs | PPP-008, PPP-010 |
PPP | Availability Report — Data Transfer
Task Objective
Determine this week’s make-ready goal and count units vacant > 30 days by reviewing Vacant Not Ready lists. Enter both counts (plus notes) in the PPP workbook.
1 Prerequisites / Tools
| Report Packet | Availability Detail (today, correct property) |
| Workbook | PPP open to current month |
2 Step-by-Step Instructions
Verify property & report date.
Header shows correct Property, Fiscal Period = current month, and As-Of date = today.
Review Vacant · Not Leased · Not Ready list.
Prioritise units with highest Days Vacant for this week’s make-ready plan.
Review Vacant Leased · Not Ready list.
Check Move-In Date; schedule make-ready only if needed before that date.
Cross-check Summary chart.
Confirm Total Vacant · Not Ready count equals units reviewed in Steps 2-3.
Set this week’s make-ready goal.
In PPP column for today, enter the number of units you commit to complete.
List unit numbers & target dates in Notes.
Count units vacant > 30 days.
In Days Vacant column, count units with value > 30.
Note any exclusions and reasons.
Enter >30-day count in PPP.
Input the count in PPP row Vacant > 30 Days.
In Notes, add unit numbers & causes of delay.
3 Escalation & Support
| Long-vacant unit not scheduled | Email RM with explanation. |
| Report unavailable / error | Submit Help-Desk ticket ➜ notify RM. |
4 References
| PPP Playlist – All Steps |
| Next WI ➜ Total Billed & Collected (PPP-010) |
5 Revision History
| Date | Ver. | Description | Author |
|---|---|---|---|
| 2025-09-08 | v1.0 | Initial release | S. Rea |
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