MOVE-IN PROCEDURES

Modified on Fri, 2 Jan at 5:15 PM

Purpose

Smooth and professional move-in procedures help set expectations, build trust, and enhance resident satisfaction.

Standard

Every apartment must be inspected and confirmed ready before move-in.
All paperwork must be reviewed and signed prior to move-in by the Property Manager or designee.

Task Breakdown

Confirm approval of the application by the screening agency.
Confirm the lease document is signed by all lease holders and executed by the Property Manager.
Prepare and deliver the Move-In Packet to the resident in advance.
Collect all deposits.
Collect the electric account number if applicable.
Collect the required proof of renters' insurance, declaration page.
Collect the first full month’s rent or the pro-rated amount through the 1st.
- Do not release keys until all monies and signed documents are received.
Inform the resident that the Move-In Condition Inventory must be returned within 5 business days.

Bellaire Multifamily Management LLC - For Internal Use Only

Last Updated: January 2, 2026