SIGNING THE LEASE CONTRACT

Modified on Fri, 2 Jan at 5:18 PM

Purpose

The lease contract is a binding agreement between the resident and the property. All leases must be executed clearly, correctly, and in accordance with legal and procedural standards.

Standard

All residents and the Property Manager must sign the lease. All blanks must be filled in.
Addenda must be fully executed by all parties and remain with the lease.
Use the NAA/TAA standard lease agreement.
Online leases must be generated using approved software.
Online leases must be stored digitally. Do not print and file them physically.
A maximum of three handwritten edits is allowed. Changes must be initialed by all parties.
Additional edits require re-execution.
Adding dollar values in blank fields is considered a change.
Edits on online leases must be reprinted and scanned back in.

Task Breakdown

Always use the legal ownership entity name from the management agreement.
Leases are not valid until the application is approved and the deposit is paid.
Do not allow unsigned leases to leave the office.
Upload valid ID for each resident over 18 to the lease file.
Review the entire lease with the resident. Provide a sample copy upon request.
Pro-rate rent using market rent. NAA/TAA leases will auto-calculate.
Special provisions must be approved by RPM and clearly noted in the lease.
Use the Lease Information Checklist to confirm completion.

Notes and Materials

Lease Information Checklist

Bellaire Multifamily Management LLC - For Internal Use Only

Last Updated: January 2, 2026